Human Resources Information System

Privacy Statement

    Welcome to the South Meats Agri-Trading Inc. Human Resources Information System (HRIS). This Privacy Policy explains how we collect, use, store, and protect your personal information within the HRIS. By accessing or using our HRIS, you agree to the practices described in this policy.

Information We Collect

When you use the HRIS, we collect the following types of personal information:

• Personal Identification Details: Full name, employee ID, job title, department.
• Contact Information: Email address, phone number, mailing address.
• Employment Information: Employment history, job performance data, training records, attendance records.
• Benefits Information: Details related to your benefits and compensation.
• Other Relevant Information: Any additional information required for HR management purposes.

How We Use Your Personal Information

The personal information collected through the HRIS is used for various HR-related purposes, including but not limited to:

• Employee Management: To manage your employment records, performance evaluations, and career development.
• Communication: To communicate important information related to your employment, such as policy updates, benefits, and company announcements.
• Compliance: To ensure compliance with employment laws and regulations.
• Analytics: To analyze and improve HR processes and policies.

Data Security

    We take the security of your personal information very seriously. We have implemented robust organizational, physical, and technical measures to protect your information from unauthorized access, use, alteration, or disclosure. Access to personal information within the HRIS is restricted to authorized personnel only.

Disclosure of Personal Information

Your personal information may be disclosed to:

• Internal Parties: Authorized HR staff and management within SMATI for legitimate business purposes.
• Service Providers: Third-party service providers who assist us in managing HR functions, bound by confidentiality agreements.
• Legal and Regulatory Authorities: As required by law or to comply with legal obligations.

Data Retention and Disposal

    Your personal information will be retained as long as necessary for the purposes for which it was collected or as required by applicable laws and regulations. When your information is no longer needed, it will be securely disposed of in accordance with our data retention and disposal policies.

Policy Updates

    We may update this HRIS Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on the HRIS login page, and we encourage you to review this policy periodically.

Contact Us

    If you have any questions or concerns about this HRIS Privacy Policy or how we handle your personal information, please contact your HR and IT department.